Stay Smart With AI Grant Writing

by | Jul 11, 2024

Artificial Intelligence (AI) is revolutionizing the world across every industry. From health care to finance and education to marketing, AI is here to stay. What is AI? What is AI grant writing? What are the pros and cons of using AI for grant writing?

In this post, FundSource26 explores the world of AI grant writing, delving into its benefits, as well as its limitations and potential pitfalls.

What is AI?

Artificial intelligence (AI) is a field of computer science that focuses on creating systems capable of performing tasks that typically require human intelligence. This includes acquiring information, identifying and solving problems, defining conclusions, and even understanding human language. Simply put, AI is a technology that collects mass amounts of information and summarizes it for output. AI aims to mimic human intelligence and perform tasks that typically require human intervention.

Popular Chatbots and AI software include ChatGPT, Gemini (formerly Bard), Microsoft Copilot, virtual assistants (such as Siri, Alexa, and Google Assistant), image and speech recognition, and recommendation systems. These systems are just a few examples of AI’s diverse applications across multiple industries.

How to Use AI for Grant Writing

AI streamlines the grant writing process, increasing efficiency and quality.

Some ideas of how to use AI in grant writing include:

  • Data mining and research
  • Reviewing
  • Summarizing researched data with citations
  • Refining language by detecting grammar errors and spelling mistakes
  • Brainstorming ideas
  • Condensing text when responses have character limits
  • Changing the tone of writing

Balancing AI-generated content and human intervention is key to successful AI grant writing. FundSource26 works alongside AI technologies to ensure the best grant application for your nonprofit. The FundSource26 team uses AI to condense text so that your grant request is concise and meets the funder’s requirements. AI is also used to conduct research so our team can find relevant information on your topic of interest. Although AI grant writing tools cannot think for you, they can be used to spark new ideas and provide inspiration.

Pros and Cons of Using AI for Grant Writing

While grant writing with AI offers significant benefits, it also has limitations and concerns that need addressing. Let’s look at some of the pros and cons of AI grant writing.

Pros of AI for Grant Writing

  • Fast data processing: AI can analyze and process large volumes of information in a short amount of time, speeding up the research process.
  • Enhance quality: AI enhances the quality of your text by identifying grammatical errors. Grant writing AI can also make the text more coherent and increase readability.
  • Resource management: AI can suggest a timeline to ensure tasks are completed on time.
  • Consistency: Using AI for grant writing ensures that your text maintains a consistent tone and writing style.

Ranked among the best AI for grant writing tools, ChatGPT will save you time when applying for grants.

Cons of AI for Grant Writing

  • Lacks creativity: AI-generated content lacks the creative touch of a human writer. AI works off mass data processing and doesn’t generate unique ideas and approaches.
  • Contextual understanding: AI may not fully grasp context-specific details that are crucial in grant writing and might misinterpret complex requirements. AI also makes estimations based on the information it receives, bringing into question the truth and validity of its predictions.
  • Time-consuming: AI tools cannot write full drafts for grant proposals. Since each funder has their own list of questions, often in their own portal, a human would need to copy and paste each question into an AI tool to generate responses to each question.
  • Limited capabilities: Most AI grant writing tools are unequipped to handle all the uploading necessary to train them on an organization, its background, and its data points.
  • Ethical and privacy concerns: Using grant writing AI tools raises ethical concerns for multiple reasons, including being biased, determining accountability, and inequality towards certain populations. Privacy concerns include breaching data security, extensive surveillance, and anonymity risks.
  • Overreliance: Dependency on technology runs a risk of technical issues and malfunctions. AI responds to the prompts you give it and cannot think for you.

If you want to start winning grants and get grant-seeking off your plate altogether, book a call with FundSource26.

AI and Grant Writing: Use With Caution

When using AI for grant writing it is important to determine how to maximize AI tools to improve your grant proposals, while recognizing common pitfalls that may occur.

  • Highlight your project’s unique aspects, priorities, goals, and values. Remember that AI grant writing tools are incapable of grasping your organization’s distinctive mission and voice.
  • Give a team member the role of adding human input to avoid generic, vague, or irrelevant content.
  • Consider data privacy and potential bias issues. AI sources need to be ethically sourced to comply with privacy regulations.
  • Check that any AI-generated content adheres to each funding agency’s specific formatting and content requirements.
  • Ensure your content is creative with a human touch. Avoid relying too heavily on AI-generated content that lacks originality.
  • Remember that nothing compares to peer review and human feedback during the grant writing process.

Overall, approach AI and grant writing cautiously. Although grant writing using AI has benefits, the complexities, nuances, and ethical considerations of grant writing make using a specialized grants acquisition agency such as FundSource26 essential.

Advantages of Hiring FundSource26 for Grant Writing

FundSource26 is a strategic fundraising agency that helps nonprofits receive the funding they need to make the world a better place. For an NPO to expand, continue supporting causes, and create new programs, adequate funding is necessary. At FundSource26, we value the personal human touch essential in grant writing which AI-generated grant applications cannot imitate.

Hiring FundSource26, as opposed to relying on AI-generated content, enables you to focus on your organization’s mission without worrying about funding. We support you throughout the journey, from beginning to end, including finding the right grants that align with your goals, writing the grant applications, and securing the funding you need.

FundSource26 Key Highlights

  • Extensive, hands-on experience with multiple funders – We boast better insight into funders’ specific priorities and requirements, including those not listed on their website. We know firsthand what works and what doesn’t work.
  • Deep understanding of each grant – Understanding the terms and conditions, plus the compliance requirements of any given grant, allows us to use this valuable information to help organizations determine which grants are worthwhile to apply to.
  • Power team – Our FundSource26 power team of 10 uses an internal database to share insights into funders. We meet regularly to share knowledge and offer guidance to one another as well as peer-review each other’s work. In other words, you don’t have 1 grant writer working for you but the brains and experience of 10.
  • Creativity – We have the creativity to take the funding requirements and see how to best match it with your organization’s needs, avoiding having to create new unnecessary programs just to chase the money.
  • End-to-end implementation – We take care of everything for you including what happens AFTER you get funded (ie. all the reporting).
  • Continuous research and identification of new opportunities – When you join us as a Turnkey Service client, we constantly look for new grants to fill your pipeline.

When writing a grant, the essence of the project and NPO must be encapsulated. This is best done by a human being, who can customize the output to the project or organization’s goals. This guarantees that the grant is original and communicates its vision clearly. While using AI for grant writing may provide lightning-fast assistance, it cannot substitute for authentic human review. Using FundSource26 ensures that your grant request meets four essential criteria: clarity, accuracy, fulfillment of all the funder’s requirements, and reflection of the organization’s unique voice. Contact FundSource26 today and get the funding you need to power your good.

Batya Willmott

Batya Willmott

Batya Willmott is an accomplished fundraising expert and celebrated grant writing strategist with over 19 years of experience, having secured over $40 million for diverse organizations. As the Founder and CEO of FundSource26, she leads a team of top-notch development professionals dedicated to helping nonprofits maximize their funding potential and raise more 5,6 & 7 figure gifts. Driven by a commitment to fostering goodness and kindness, Batya passionately advocates for impactful philanthropy, shaping the landscape of nonprofit fundraising and inspiring positive change. For valuable insights into fundraising, grants, nonprofits, and entrepreneurship, follow her on LinkedIn.